Moving Costs Checklist for Budgeting and Expenses: A Comprehensive Guide

Moving to a new place can be an exciting yet overwhelming experience. One of the most critical aspects of a successful move is having a well-thought-out budget that outlines specific moving costs and expenses. Creating a moving costs checklist not only helps individuals and families remain financially prepared during this transition but also contributes to a more organized and stress-free experience.

Creating a Moving Budget

Creating a moving budget is an essential step in planning a successful relocation. It helps you keep track of all expenses and prepares you for any unexpected costs that may arise during the moving process. Here’s how to get started:

1. List all Planned Expenses

Start by listing all the expected expenses and allocating a specific amount for each item. Remember, it's always better to overestimate rather than underestimate costs to avoid financial strain later on.

2. Do Your Research

Begin by researching the overall costs of moving, including hiring a moving company or renting a moving truck, purchasing packing supplies, and possible transportation costs for you and your family members. Include the cost of any additional services you might require, such as packing, furniture disassembly, or storage.

3. Factor in Hidden Costs

Next, factor in hidden costs that might not be immediately apparent. These could include fees for parking, tolls, fuel, or additional insurance coverage. Moreover, don't forget to add expenses related to updating your address, such as the cost of new IDs, vehicle registration, or utility deposits.

4. Stay Organized

While creating your moving budget, consider using a moving budget template to help keep everything organized. A template can aid in tracking costs, setting up categories for each expense, and calculating the total amount needed to cover the move. This way, you can ensure that you've accounted for everything and avoid any potential financial surprises.

5. Add a Contingency 

Once you’ve got the major expenses covered, think about setting aside a contingency fund for unexpected costs that can arise during the moving process. This fund should be a separate amount from your main moving budget and act as a safety net in case of unforeseen expenses such as minor repairs, additional packing materials, or last-minute changes.

With a detailed and well-planned moving budget, you can confidently move forward in the relocation process knowing that you've accounted for all possible expenses. Stay organized and vigilant with your financial planning for a smooth and stress-free moving experience.

Different Costs for Different Moves

The type of move you are undertaking greatly influences the moving costs. There are generally three primary categories: local moves, long-distance moves, and interstate relocations.

Local Moves

Local moves typically occur within the same city or state, and moving costs are often based on an hourly rate for the movers' services. Packing materials and equipment, such as boxes, bubble wrap, and packing tape, must also be factored into a local moving budget. Keep in mind that some companies may offer a flat rate for local moves, which could potentially save you money.

Long-Distance moves

Long-distance moves involve relocating over a more significant distance, often between states. Expect to pay between $2,200 and $5,700 for a long-distance move, depending on the services and options you choose. The cost of these moves is generally based on the weight of the truckload rather than an hourly rate. Additionally, consider travel expenses, such as fuel and lodging, if you're driving a personal vehicle during the move.

Out-of-State Moves

Interstate relocations or out-of-state moves tend to be more complex and costly due to crossing state lines. These moves require permits, and the moving company must adhere to various state regulations. They usually involve weight-based pricing, but the final cost will also depend on the distance traveled and any additional services you require.

Moving Companies vs. DIY Move

So, how much does moving cost? It will depend on whether you hire professionals or plan a DIY move. When planning a relocation and comparing moving costs, you might be tempted to think that doing it yourself might be a more cost-effective solution. There are pros and cons for each approach. To ensure you pick the best option for your needs, you'll want to compare the pros and cons.

Professional Movers

Pros:

• Certified, insured, and professionally trained
• Will handle the heavy lifting, packing, and transportation
• Trained to handle fragile items and disassemble furniture correctly
• Provide insurance coverage for any damages that may occur during the move

Cons: 

• Less control
• Can be costly for local relocations 

DIY Moves

Pros:

• More cost-effective
• Provides more flexibility, you control your moving schedule
• More control over how their belongings are handled and packed

Cons: 

• Physical labor required
• Time management needed
• The risk of personal injury or damage to belongings
• Responsibility for driving a large moving truck
• The cost of fuel, insurance, and additional equipment
• Packing supplies, like boxes and bubble wrap, must be purchased separately

Deciding between hiring a moving company and undertaking a DIY move depends on individual circumstances. Professional movers offer convenience and expertise, while a self-move can save money but requires more effort and planning. Each approach has pros and cons, so it is important to weigh these factors carefully when planning a move.

Moving Vehicles

When planning a move, consider the type of moving vehicle that best suits your needs. There are several options available for transporting belongings, such as renting a truck, van, or a trailer. Each option has its advantages and disadvantages depending on the situation, so understand the costs and functionalities associated with each.

Truck Rental

Renting a moving truck is a popular choice for many due to its sizable storage space and ability to move a whole household in one trip. The cost can range from $90 to $120 per hour for professional movers with a truck, or from $800 to $2,500 for a local move. As noted, long-distance moves can cost between $2,200 and $5,700. Account for additional expenses, such as insurance, fuel, and mileage fees.

Van

For smaller moves, renting a van can be a more affordable and convenient option. Vans have less capacity than trucks, but they are easier to maneuver and park in urban areas. They may also be more fuel-efficient, reducing overall travel costs. The cost of van rental can vary depending on the size, make, and location, so it's vital to obtain multiple quotes for comparison.

Trailer

A trailer can be a cost-effective option for those who already own a suitable towing vehicle. Trailers are available in various sizes and styles for transporting different types of items. The rental cost depends on the size of the trailer and the rental location. Make sure the towing vehicle is compatible with the trailer and has the capacity to handle the weight of the load.

Packing and Materials

When preparing for a move, it is important to consider the various packing materials and supplies needed for a smooth transition. The following essentials are crucial for packing and securing belongings:

• Boxes: It is essential to have a variety of cardboard box sizes for different items. They can be purchased from moving or packing supply stores, or even obtained for free from local stores and supermarkets.
  
  
• Packing materials: Items such as packing paper, bubble wrap, and plastic wrap provide protection for fragile and valuable belongings. These materials help to cushion items and prevent damage during the relocation process.
  
  
• Tape: High-quality packing tape is vital for sealing boxes securely. It's wise to invest in strong tape to keep boxes closed and prevent items from falling out or becoming exposed.
  
  
• Packing supplies: Additional packing supplies, such as labels and markers, help with organization. Labels allow for proper identification of the contents in each box, making unpacking much easier and more efficient.
  
  

When gathering packing materials, focus on these key components:

1. Boxes: Choose sturdy and appropriately-sized cardboard boxes for your belongings. Large boxes are suitable for lighter items, such as linens and pillows, while smaller boxes are better for heavier items, like books and kitchenware.
2. Protection: Bubble wrap, packing paper, and plastic wrap provide cushioning for fragile items. You can also use old newspapers, towels, and clothing as alternative packing materials.
3. Sealing: Use quality packing tape to secure boxes, ensuring they are closed tightly and won't come undone during the move.
4. Organization: Clearly label boxes with their contents and destination rooms using markers, stickers, or labels. This will make the unpacking process more manageable and efficient.

With a clear understanding of the necessary packing materials and supplies, planning and executing a move can be a more organized and stress-free experience.

Moving Equipment

When planning a move, consider the moving equipment that will be required. The right equipment can make a significant difference in reducing physical strain and potential damage to belongings. Some commonly used moving equipment includes dollies, ramps, moving blankets, and moving trucks.

Dollies

Dollies come in various types, such as utility dollies, appliance dollies, and furniture dollies, each designed to accommodate specific types of items. Utility dollies are versatile and suitable for moving boxes and other small to medium-sized items. Appliance dollies are designed for moving heavy and bulky appliances, with straps to secure the item in place. Furniture dollies have a larger surface area to accommodate larger pieces of furniture, like sofas and cabinets.

Ramps

Ramps can also be instrumental in facilitating the loading and unloading process. They are commonly employed when using a moving truck to create a smooth path between the ground and the truck bed. Ramps come in various materials, such as aluminum or durable plastic, and can sometimes be rented along with the moving truck itself.

Moving Blankets

Moving blankets play a crucial role in protecting furniture and other belongings from scratches, dents, and other possible damage during the move. They are thick, padded blankets that can be wrapped around items or used as a cushioning layer between items in the moving truck.

Moving Vehicles

As noted, renting a moving truck is typically the most cost-effective way to transport belongings to a new location, especially for long-distance moves. Moving trucks come in various sizes, so choose the best fit for the amount of belongings being moved. Rental companies often provide additional rental equipment, such as dollies, ramps, and moving blankets, which can be added to the rental package for an additional fee.

Having the right moving equipment, including dollies, ramps, moving blankets, and a suitable moving truck, will help you execute a seamless and efficient move. Remember to consider the specific requirements of your move and obtain the necessary rental equipment to support a successful relocation.

Additional Moving Expenses

When creating a moving budget, consider additional costs that may arise during the relocation process. While the main expenses, such as professional movers or self-moving fees, may be relatively easy to predict, there are always a few extra charges that need to be accounted for.

Travel 

For moving over long distances or across multiple days, accommodation costs need to be factored in. These may include expenses for meals, food, lodgings, and hotel stays. It's a good idea to research local accommodations and their rates beforehand.

Fuel Costs 

Depending on the distance between your current home and the new location, fuel costs can become significant. Be sure to calculate an estimate for gas and to account for any potential fluctuations in the price of fuel. 

Temporary Housing

Temporary housing can include short-term rental properties, extended-stay hotels, or even staying with friends or family. The cost of temporary housing will depend on factors such as location, duration of stay, and the level of comfort desired. To manage these costs, research available temporary housing options in advance and determine the approximate expenses based on the length of stay needed.

Insurance

Insurance is another crucial element to think about when planning your moving budget. Most moving companies offer basic moving valuation coverage, but sometimes it might not provide the level of coverage you need. In these cases, it is wise to explore additional options that may fit your requirements.

Hidden Costs 

Hidden costs can be very tricky, but be prepared for unexpected expenses. For instance, when relocating to a different city or state, you may encounter housing-related costs such as inspections, cleaning fees, registration fees, or utility set-up expenses. Be sure to set aside some funds for these additional relocation expenses.

Hiring Help

Think about any extra help you might need during your move. Sometimes, friends and family can provide valuable assistance. However, for more substantial tasks or when your social network is unavailable, you may need to hire helpers or pay for additional services from the moving company. In these instances, make sure to allocate enough funds in your budget for these potential expenses.

Storage

Storage is an important factor to account for, especially if you cannot immediately move your possessions into your new home. You might need to rent a self-storage unit, and the cost of this service varies depending on the size and location of the unit. It's crucial to research and compare different storage facilities to find the one that best suits your needs and budget.

Car Shipping

Car shipping is another aspect to consider when budgeting and estimating expenses. If you need to move your vehicle long distances, hiring a car shipping company is a convenient and efficient option. However, the cost of this service can vary depending on factors such as distance, size of your vehicle, and desired delivery speed. To find the most affordable and reliable car shipping provider, make sure to request quotes from multiple companies and compare their services.

Unexpected Relocation Fees

Relocating to a new place can be both exciting and challenging. However, proper planning and budgeting can help ease the process. When creating a moving budget, consider various fees and expenses.

Deposits and Rental Fees

When moving to a rental property, be prepared for several fees, such as a security deposit, pet deposit (if applicable), and possible rental fees. The security deposit usually equals one month's rent and serves as a safety net for the landlord in case of property damage. A pet deposit is an additional fee for renters with pets, while rental fees can include application and background check costs.

Mortgage and Real Estate Agent Fees

If you're purchasing a new home, mortgage costs should be part of your moving budget. Mortgage fees can include origination fees, processing fees, or appraisal fees. You may also need to factor in costs associated with hiring a real estate agent. A buyer's agent typically receives a commission between 2.5% and 3% of the home's selling price, and that fee might be incorporated in your closing costs.

Condo Fees

Moving to a condominium often means additional fees, such as homeowner association (HOA) or condo fees. These fees cover maintenance and services for common areas, amenities, and utilities. Make sure to research the specific fees you'll need to pay and budget accordingly.

Cancellation Fees

Be aware of potential cancellation fees. For example, if you decide to cancel your moving service after booking it, the moving company might charge a fee. Additionally, early termination fees can apply if you're breaking a lease in your current residence.

A relocation involves various expenses that should be considered and included in your moving budget. By accurately estimating and preparing for these costs, you can ensure a smoother transition to your new home.

Packing and Unpacking Services

One essential aspect to consider when budgeting for a move is the cost of packing and unpacking services. Hiring a professional moving company can make the process smoother and more efficient, but be aware of the expenses involved.

Packing Services

Packing services typically involve the provision of packing supplies such as boxes, tape, and bubble wrap, as well as the labor required to properly pack your belongings. Professional movers are skilled in packing items securely and efficiently, reducing the risk of damage during the move. The cost for packing services can vary depending on the size of the move and the number of items to be packed.

Unpacking Services

Unpacking services, on the other hand, involve the removal of items from boxes and placing them in their designated spots within your new home. This can be incredibly helpful in getting settled quickly and reducing the stress of the moving process. Like packing services, the cost of unpacking services will also depend on the size of the move and the number of items that need to be unpacked.

Full-Service Movers

The cost of hiring a professional moving company to handle both packing and unpacking services can vary greatly. On average, you should expect to pay roughly $40 for one mover for 1 hour of work for local moves. Interstate moving companies do not charge by the hour - instead, they offer cost estimates in writing after inspecting the household items for packing and moving. 

Service Factors

When budgeting for packing and unpacking services, consider the following factors:

• The size of the move: Smaller moves will generally require fewer packing supplies and less time for packing and unpacking, resulting in lower costs.
• The complexity of the move: If you have many fragile or valuable items that require extra care and attention, the costs of packing and unpacking services may increase.
• The distance of the move: Long-distance moves may involve additional costs for packing materials and labor compared to local moves.

By understanding the costs associated with packing and unpacking services, you can better prepare your moving budget and have a smoother transition to your new home.

Cleaning and Repairs

Cleaning and repair services are significant aspects of moving costs that should be considered during the planning phase. By allocating proper resources to these tasks, you can minimize unexpected expenses and reduce overall stress during the moving process.

Professional Cleaning Services

Depending on the extent of cleaning required, you might decide to handle it yourself or hire professional cleaning services. The advantage of using professional services is their expertise, thoroughness, and efficiency. They often provide a deep clean that leaves your home looking and feeling fresh. However, these services come with a cost, which can range from $100 to $400, depending on the size of your home and the level of cleaning needed.

Repair Work

Repair work may be required to fix damages to your old home. They can range from minor fixes like patching up holes in the wall, fixing broken fixtures, or more extensive repairs like fixing plumbing or electrical issues. When hiring a professional for repair work, get an accurate estimate of the costs involved. Repair costs can vary greatly, so you should budget accordingly.

Evaluating and Comparing Estimates

When planning a relocation, evaluate and compare moving estimates from different companies to make sure you're getting the best value for your money. First, gather quotes from at least three reputable moving companies that specialize in local relocations.

Evaluate the Estimates

Start by reviewing the charges listed in each estimate, which typically include labor costs, moving truck fees, and any additional fees for special services. Labor costs typically account for the most significant portion of a local move. However, these costs can vary depending on the number of items to be moved, distance, and specific services required.

Review the Services

While evaluating the estimates, consider the type of moving services each company provides. Some companies may offer services like packing, unpacking, and disassembling furniture at an extra cost. Additionally, make sure the estimate clearly outlines any additional fees, such as charges for specialty items like pianos, heavy appliances, or fragile artwork.

Understand the Terms

Another critical aspect of evaluating moving estimates is understanding the terms. For example, some companies may provide binding estimates that state the final cost will not exceed the quoted estimate, whereas other companies may offer non-binding estimates that can fluctuate based on factors like actual weight or labor hours. Understand the differences between binding and non-binding estimates, and each company's policies and guarantees.

By meticulously evaluating and comparing several estimates, you can confidently choose the best moving company to meet your local relocation needs at a budget-friendly price.

Preparing for Moving Day: Creating Your Moving Cost Checklist

You’ll want to have your moving cost checklist created and ready to go before moving day. A moving cost checklist will ensure you've budgeted accordingly and that you're well-prepared to handle any challenges or unexpected expenses that may come your way.

The moving cost checklist you create should include the following items.

• Movers: Research and compare multiple moving companies to find the best deals. Get quotes from at least three different companies. Remember to factor in whether it's a local or long-distance move.
  
  
• Packing supplies: Calculate the cost of boxes, bubble wrap, packing tape, and other necessary materials.
  
  
• Utilities: Set up the necessary utilities in your new home, and cancel or transfer existing services. These costs may include water, electricity, gas, internet, and other services.
  
  
• Insurance: Investigate different types of moving insurance and decide if you require additional coverage.
  
  
• Travel: Account for the cost of your transportation to your new location, whether it's by car, train, plane, or other means. Include the expenses for lodging and meals during the move if necessary.
  
  
• Storage: If you need to temporarily store your belongings, be sure to include these costs in your moving budget.

Before moving day, consider printing out a traditional moving checklist to stay organized before, during, and after the move. This checklist will include all necessary tasks that need to be completed. 

FAQs

How much do movers cost for a local move?

A local move typically costs around $800 to $2,500. The exact cost of your relocation will depend on where you're moving, how much you're moving, and what services you require.

What is the average cost of a long-distance move?

A long-distance relocation is anything over 400 miles. These moves typically cost around $2,200 to $16,900 to complete. The cost will depend on the distance and home size.

How can I estimate my moving costs accurately?

At Allied Van Lines, we offer free detailed estimates. Our estimates will include the size of your home, distance, and how much you're bringing with you. We can even tailor your estimate with specific details. Try our free moving cost calculator today for more information.

Are there hidden fees I should be aware of?

With Allied Van Lines, you never need to worry about hidden fees or unnecessary charges. The price we quote you is what you can expect to pay for your relocation.

Is moving insurance necessary?

Yes, moving insurance is necessary. Basic Liability Protection is included with all Allied Van Lines moves. This covers $0.60 per pound per article. If you need additional coverage, consider upgrading to Full Value Protection. Full Value Protection fully covers the cost of any item lost or damaged during transit.

What should be included in a moving costs checklist?

Consider the cost of moving supplies, hiring movers, moving insurance, and storage services. You'll also want a small budget to tip your movers at the end of the relocation.

How much do movers cost on average?

The cost of hiring movers will depend on the type of relocation. For example, the average price of a local relocation for a one-bedroom apartment is around $1,800 - $3,000, while the average cost of a long-distance relocation is roughly $2,200 to $3,500.

How much does a moving company cost for a cross-country move?

Hiring professional movers for a cross-country relocation can cost anywhere from $2,200 to $16,900.

Is there a moving cost calculator I can use to plan my budget?

We have a moving cost calculator you can use to calculate your expenses. After you use our moving cost calculator, we'll send you a free, no-obligation estimate for your moving expenses.

How accurate is a moving cost estimator?

Moving cost calculators through reputable moving companies can be very accurate. We provide accurate estimates and quotes for moving expenses. Once you provide the details, we'll send you a detailed, tailored quote.

What factors impact how much moving costs?

Home size, distance, packing materials needed, and moving services needed impact the overall moving cost.

How can I reduce my overall moving costs?

To cut costs before moving, consider downsizing and donating items you no longer use. Most moving companies charge by the pound, so the heavier the shipments, the more you can expect to pay for your move.