This section provides the corporate
relocation professional with some guidelines in establishing a corporate relocation
policy for their company. As part of our corporate relocation services, these policies
are examples of how Allied can assist you and your employees during corporate relocation.
These sample policies should not be construed as recommendations.
Sample Policy 1 - Long Form
The actual moving of your household goods will be handled for you by (The Company).
You should get in touch with your contact person at your unit before making any
arrangements for movement of household goods. They will make arrangements with the
divisional and local traffic departments to assign a household goods van line to
handle your move.
(The Company) has signed Household Goods Transportation Agreements with a number
of national van lines. Since these van lines offer substantial discounts to us,
a van line from this group should be selected in order to take advantage of these
cost savings. The van line's proven performance should also assure you of a smooth
Allowable Moving Expenses
The following items are allowable moving expenses. If you anticipate any moving
expenses other than those listed below, you should discuss them with your contact
person prior to your household goods move. Some expenses are noted as being reimbursable
with "special approval." In these cases, special approval means approval by
the general manager, staff vice president or executive in charge of the unit to
which you are transferring.
- Packing and unpacking, crating and uncrating of household goods and personal belongings
- Freight charges for household goods, personal belongings, autos, motorcycles and
- With special approval, shipping charges for unusual items, such as a boat or trailer
- Installation charges (including plumbing and electrical outlets) for such major
appliances as stoves, refrigerators, room air conditioners, washers, dryers and
water softeners, providing you had the same or similar appliances at the former
location (installation cost of transmission lines from the utility service to the
house circuit or fuse box is not reimbursable)
- Charges for installation (labor only) of a television antenna, provided you had
an antenna at the previous residence
- Tuning and adjustment of a piano, television and stereo set
- Charges for "turn-off" of utilities at former residence and charges for "turn-on"
of utilities at new residence, excluding meter deposits
- Alteration of carpeting and draperies brought from the former residence to fit the
- Trash pickup at new residence specifically related to the move
- Installation charges for the same number and type of telephones as in previous residence
In addition, the corporation will pay for or reimburse the cost of storing household
goods for up to 30 days, if necessary. Reimbursement for storage in excess of 30
days may require special approval.
Moving expenses for which you will NOT be reimbursed include:
- Cost of shipping firewood, concrete blocks, bricks or other construction materials
- Cost of transporting farm animals, animals owned for investment or as part of a
business. Reimbursement of expenses for the transportation, care and feeding of
animals other than household pets requires special approval.
- Cost of shipping furnishings of secondary or vacation homes
- Movement of personal airplanes, as well as the cost of gas, oil, etc., if you have
the airplane flown to the new location
- Cost of removing or installing built-in cabinets or appliances
- Cost of disassembling and assembling a workshop, photographic darkroom, playhouse,
- Additional help not supplied by contracted movers
- Sanding floors at new residence
- Cleaning carpets or draperies
- Cost of installing curtain rods, drapes, window shades, yard lights or gas grills
- Purchase of antenna or rotors
- Decorating, painting or repairing at the old or new residence
- Installation of new door locks.
It will not be necessary for you to obtain in-transit coverage in excess of the
van line's standard liability coverage because trip transit coverage is provided
automatically at the corporation's expense. This coverage is provided by (The Company)
and covers your household goods and personal effects while in transit and while
Company policy automatically provides continuous coverage against physical loss
or damage to your household goods from the time the shipment commences the transit
at your home (or other point of shipment), until the time the shipment arrives at
your new home - including incidental storage.
If your goods are not shipped by a van line and are transported by you, company
policy provides coverage for loss and damage caused by fire, lightning, theft, attempted
theft, vandalism, cyclone, tornado, windstorm, earthquake, flood, explosion, falling
objects, collision or overturning of the conveyance while in your own care, custody
You should advise your contact person if you need specific information concerning
items covered and excluded under this coverage policy which are not summarized below:
Goods covered include:
Personal effects, household furniture and equipment common to a household and owned
by you and/or members of your immediate family, including automobiles and motorcycles,
if shipped by a van line.
Goods not covered include:
Animals of any kind, personal papers such as receipts, accounts or bills, currency,
deeds, evidence of debt, notes, bonds, securities, shipments by mail, perishable
foods, passports, airline or other tickets, bullion, accompanied baggage, household
plants, and automobiles, motorcycles or other vehicles while being driven over the
road and boats or other watercraft being towed or while under their own power in
Exclusions include: (1) Moths, vermin, insects, gradual deterioration, wear and
tear and inherent vice; (2) War risks on land; (3) Expenses incurred by you for
the time involved in preparing and presenting the claim.
When there are items of unusually high value, or of a fragile nature, you should
specifically request special handling and attention in packing by the mover. Items
particularly susceptible to damage, such as TV sets, stereo equipment, pianos, refrigerators,
freezers, etc. are not usually covered for internal damage unless there is visible
and certain evidence of external damage.
Your contact person will provide you with a Household Inventory form, which you
will need to complete in order to state the value of all articles that will be contained
in your shipment. Categories of items such as clothing may be grouped. Sets of items,
such as china, crystal and silverware should be piece-counted and valued. If any
of your household possessions are to be placed in storage, a separate list covering
those items should be prepared, indicating individual values and the address of
the storage warehouse. These inventories must be submitted before you move. UNLESS
THE VALUED INVENTORY IS PREPARED AND SUBMITTED PRIOR TO YOUR MOVE, YOUR GOODS WILL
NOT BE COVERED AND REIMBURSEMENT OF ANY LOSS WILL BE IN JEOPARDY.
When your household goods arrive at your new location, it is important that
you look at all the boxes, crates, etc. Anything obviously dented, wet, torn or
otherwise damaged, should be opened first.
Write down the inventory number listed on the box.
Sort out its contents for damage.
If you discover damaged items, such as broken glass where the damage will not accelerate
or the condition of the affected items will not further deteriorate, set the crates
and the damaged goods aside for possible inspection by the coverage company. In
all cases, save the carton whenever possible.
When your household goods have been unloaded, the mover or agent will present a
receipt for you to sign. This should have all the carton numbers on it and a space
to note their condition on arrival. It is important that you make note of any damage
and losses before you sign the delivery receipt. If you have been unable to check
the condition of all contents, indicate on the delivery receipt that the condition
of your property is subject to further inspection.
Since only losses and/or damages in transit are covered by coverage, it is important
that all cartons and boxes be opened as soon as possible in order to establish that
the loss and/or damage occurred in transit. Any delay in reporting loss or damage
in transit could result in the coverage company's taking a longer time to process
your claim. Save whatever evidence is necessary to support your claim.
Unless your contact person has directed you otherwise, there are several steps
you must follow in order to be reimbursed:
Since the moving company responsible for the loss or damage is entitled and obligated
to do everything possible to restore your affected goods in the interest of minimizing
the loss, notify the moving company immediately, preferably in writing. The van
line will forward to you a claim form and/or have a representative inspect your
goods for the purpose of restoring them and/or compensating you in accordance with
their statutory liability. Complete the claim form and return promptly to the moving
company, along with any related documentation or correspondence that will support
or demonstrate your claim. Should you have any questions concerning your claim,
please contact (The Company).
If your claim is denied by the moving company or the settlement does not cover the
entire loss, please forward the following documents to (The Company):
All correspondence with the van line, including the statement of claim;
Valued household inventory;
Bill of Lading/Freight Bill;
Signed delivery receipt;
Copies of all invoices and repair estimates.
Payment will be made directly to you.
Sample Policy 2 - Short Form
At least four weeks before you expect to move into your new home, you must contact
your Relocation Coordinator. At that time a van line will be selected to help you
coordinate your move.
Almost everything you need to move will be moved at (The Company's) expense. This
includes household goods that need to be packed and unpacked, pictures and mirrors
that need to be crated, all reasonable items of furniture, furnishings, clothing,
appliances, small tools and equipment. Such items as houseplants, animals and pets,
frozen food, construction material, firewood, boats over 14 feet, house and utility
trailers will not be included.
If you don't want to drive your cars yourself, (The Company) may provide a professional
driving service to move them to your new location. Or, a car can be loaded on a
moving van - provided its wholesale (blue book) value exceeds the cost of shipping.
If you do drive your cars yourself, (The Company) will reimburse you for the rate-per-mile
allowance plus tolls. Submit an expense report to (The Company) with available documentation.
Your Relocation Coordinator will order coverage to cover your household goods during
transit. Usually, the goods are covered at a value of 60 cents per pound for any
goods damaged or lost. (The Company) will pay for any loss or damage over 60 cents
If you have antiques or other irreplaceable items of high value, (The Company) may
pay for the additional coverage needed. However, you must receive prior approval
from your Relocation Coordinator and you must also pay to have the antiques appraised.
If you want to purchase additional coverage over and above (The Company's) recommendation,
you may do so at your own expense.